Job Details
| Region: | 4 |
| School District/Employer: | Fort Bend ISD |
| District Category/Employer: | Central Office |
| Position: | Administrative Assistant |
| Assignment Level: | |
| Job Title: | Assistant to the Superintendent |
| School: | |
| Campus Description: | |
| Date Posted: | 9/12/2024 |
| Deadline: | 2024-09-18 |
| Openings: | 1 |
| Commitment: | Full Time |
| Description/Notes: | Job Overview Assistant to the Superintendent will provide administrative support to superintendent in a manner that allows effective interaction with Trustees, community, district staff, students and top-level officials (legislative, community, county, school). The incumbent will provide and maintain positive support on frequently sensitive, confidential, and controversial matters. Considerable judgment and tact are required of the incumbent in handling the many diverse problems that occur. Position Description Essential Duties and Responsibilities Plan clerical work of the Superintendent's office and distribute to other secretaries as required for completion; monitor and modify office procedures, and organize office projects and processes, manage day-to-day office operations; may take dictation; keep Superintendent informed of deadlines and pending items and assemble background material for Superintendent; follow up on work-in-progress to ensure timely reply or action Keep Superintendent informed of deadlines and pending items. Maintain calendars and schedule appointments and conferences; make necessary arrangements for meetings and conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters of the Superintendent's signature Handle arrangements for the Superintendent as needed, including travel, appointments with local, state, federal and elected officials Review all outgoing correspondence requiring the Superintendent’s signature for format, spelling, punctuation, and grammar before submitting for signature; may guide a subordinate clerical staff; type a variety of correspondence and reports from handwritten notes, dictation, or computer disk, using available computer, word processing machine or typewriter; process statistical reports, forms and newsletters requiring a number of separate tabulations, often utilizing electronic spreadsheet programs; take and transcribe meeting minutes; sign supervisor's name to correspondence of a routine nature Maintain a high-volume contact by telephone, email and in person with employees. Screen telephone callers and drop-in visitors, handle inquiries including substantive questions requiring research or technical knowledge or tactfully referring those which can be handled by other offices Review incoming mail for action of Superintendent; retrieve appropriate background information to be attached to the correspondence or other materials; note details pertinent to the Superintendent's calendar as needed for current and future attention Assist with preparation of materials for Board meetings and Board Updates Compose routine correspondence, newsletters and other communications; compile data for questionnaires; prepare in-service materials; maintain control records on incoming correspondence and action documents Organize and maintain filing systems, according to standard filing procedures, and at times according to local, state or federal guidelines; maintains a log of staff assignments Purchase supplies, maintain, and stock office supply closet, kitchens and copier Reconcile absences in Aesop for Superintendent's office and Executive team Supervisory Responsibilities: None |
| Qualifications: | High School diploma or GED Associate's degree preferred Minimum of 5 years of clerical experience with progressive growth supporting C-level executive and Board preferred Maintain a high level of confidentiality concerning district, personnel, customer and vendor information Strong communication, interpersonal and organizational skills Strong skills in the use of a microcomputer and word processing equipment, spreadsheets and database software programs, and rapid data entry keyboarding functions General office skills including photocopying, faxing, scanning and filing Ability to work well under pressure with constant deadlines and frequent interruptions Ability to manage clerical and administrative support activities of a large school division, and to guide and support activities and staff Ability to interact with top level officials and all staff with tact, courtesy and diplomacy Ability to follow complex oral and written instructions Ability to make relatively complex mathematical computations rapidly and accurately |
| Salary Range: | $59,345 - $85,457 |
| Benefits: | Medical insurance Vision insurance Dental insurance Pension plan Disability insurance |
| How To Apply: | Please click (or copy) at the below link and begin application: https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=240002FQ&tz=GMT-05%3A00&tzname=America%2FChicago |
Contact Person:
| Name: | DIANA ESTRADA |
| Email: | diana.estrada@fortbendisd.com |
| Address: | 16431 Lexington Blvd. |
| City: | Sugar Land |
| State: | TX |
| Zip: | 77479 |
| Phone: | (281) 634-4462 |
| Fax: | (281) 634-1700 |