Job Details
Region: | 4 |
School District/Employer: | Beta Academy |
District Category/Employer: | Campus, Charter/Private, |
Position: | Teacher, |
Assignment Level: |
Level
|
Job Title: | AP Specialist |
School: | Beta Academy |
Campus Description: | 10929 Almeda-Genoa Road Houston, TX 77075 |
Date Posted: | 7/26/2024 |
Deadline: | Until Filled |
Openings: | 1 |
Commitment: | Full Time |
Description/Notes: | Primary Role and Purpose: Compiles and maintains accounts payable records. Provides support to the finance department. Responsible for processing the accounts payable transactions of the business office of multiple campuses of Beta Academy in line with the FASRG guidance, local guidelines, Texas Education Association (TEA), and Federal regulations. Responsibilities and Duties: Ongoing Processes Follow all Beta Academy policies and procedures for all types of back-office processing (examples: accounts payable, communication with campuses/departments, deadlines, etc.) Ensure timeliness of all schedules: internal, campus imposed, and regulated by State or other agencies. Maintain financial documentation to be always audit ready and accessible. Prepare required financial reports as needed and on scheduled basis. Actively contribute to the improvement of our internal systems and processes. Assist department with administrative duties necessary for the efficient and timely completion of projects or scheduled work. ? Assists Finance Manager with answering vendor inquiries. ? Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files in shared drive. ? Assists in monthly closings as needed. Accounts payable Review back-up and coding for appropriate coding/support, approval, process/issue with appropriate signatures and deliver payments as scheduled. Enters transactions in the AIS and ensures all items are properly approved prior to entry. Assists Finance Manager in processing checks for payments. Assists Finance Manager in processing payments via electronic purchase order and manual check/electronic ACH upload. Assists Finance Manager in processing and maintaining W9s and other vendor required documentation. Accounts Receivable Assists Finance Manager in reviewing back-up and coding for appropriate coding/support for all deposits received by the campuses. Assists Finance Manager in preparing deposits for bank drop off. Pick up deposits at campus locations if necessary. Assists Finance Manager in preparing invoices as needed by the campuses in the AIS. Send electronic invoices to employees for items owed by employees for sales tax and other amounts due to the district. Payroll Learn new HRIS system and assist with payroll processing as needed. Monthly Review general ledger for any over budgets and prepare budget adjustment recommendations. Send out & receive required time & effort documentation from each campus. Open new accounting period once month is closed for purchasing. Review the Open Purchase Order list and liquidate as needed. Annual Processing Assist Finance Manager in preparing the annual 1099/1096 reporting (electronically). Budget Processing Assist in entering the company’s budget in the AIS. Adhere to the budget when processing accounts payable transactions. Perform approved budget amendments. Fiscal Year End Assist in gathering items for the audit. Post or prepare ledger, budget, and post appropriate adjustments & reports if needed. Maintain general ledger Post and/or prepare requested journal entries when applicable (budget amendments, reclassifications). General Duties Other duties upon assignment and as required. Supervisory Responsibility: None Job Related Conditions: Extended computer time Moderate lifting, 15-40 lbs. Repetitive 10-key Qualifications: Education: High school diploma or equivalent Bachelor’s degree in business related area preferred Skills: Strong communication and interpersonal skills Confidentiality is critical and employee must be able to maintain confidential information Service orientated – actively looking for ways to help people Adaptable to changing work duties and responsibilities Capable of using a personal computer to design and maintain accurate spreadsheets, databases, presentations and complete word processing Experience: One year experience with accounts payable, required Three – five (3-5) years’ experience with accounts payable, preferred Experience in a public-school environment, preferred |
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How To Apply: | Please submit your application on the Beta Academy website Copy/paste link below into web browser: https://secure6.saashr.com/ta/6178591.careers?CareersSearch |
Contact Person:
Name: | Latisha Andrews |
Email: | humanresources@betaacademy.org |
Address: | 10929 Almeda Genoa Rd |
City: | Houston |
State: | Harris |
Zip: | 77034 |
Phone: | (832) 331-2460 |
Fax: |