|School District/Employer:||Orenda Education|
|District Category/Employer:||Campus, Charter/Private|
|Job Title:||SENIOR ADMINISTRATIVE ASSOICATE|
|School:||Gateway College Preparatory School|
|Description/Notes:||JOB TITLE: SENIOR ADMINISTRATIVE ASSOICATE
TEAM: SUPPORT STAFF
REPORTS TO: HEAD OF SCHOOL/PRINCIPAL
FLSA STATUS: NON-EXEMPT (HOURLY)
CALENDAR DAYS: 215
SALARY RANGE: $21.50/HR to $26.23/HR
LOCATION: GATEWAY COLLEGE PREPARATORY SCHOOL, GEORGETOWN TEXAS
Provide administrative support to the Head of School and Gateway College Prep Administrators. Duties include complex data analysis, prepare correspondence and reports, general clerical support, scheduling appointments/meetings and assisting with project based work. Promptly and efficiently direct all parental and student concerns to the appropriate office(s). Project a professional and positive company image through in-person and phone interaction with all stakeholders.
DUTIES AND RESPONSIBILITIES:
Provide office and clerical support for Head of School and other campus Administrators
Provide direct support to one or more administrators or coordinators; schedule appointments; arrange meetings and conferences as necessary
Create and distribute documents and other communications with Microsoft Office, Google, and social media sources.
Maintain hard copy and electronic filing system
Manage school master calendar and make sure it is up to date for website
Assist in the maintenance of student records, and other confidential information
Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material.
Collect information, compose and create correspondence and reports; compile and format
Design spreadsheets and databases; prepare, process and distributes a variety of materials
Perform special projects when requested
Assist with various data entry such as for enrollment or attendance (during peak seasons)
Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members
Place and screen telephone calls for supervisors; relay information and keeps school staff informed of matters
Assist with special events such as graduation, training, back to school, staff appreciation, etc.
Assist with Principal (school) activity fund to help raise funds to support campus staff appreciation and other initiatives
Receive, count, & verify money for various activities (as needed for dual control) and assist to prepare deposits
Assist staff with paperwork and procedures
Review paperwork to be complete before sending to supervisor for approval
Keep spreadsheet of collections owed and send letters concerning fines owed for obligations
Review time cards and prepare for supervisor to approve
Follow-up with staff on absences and notes or required documentation
Prepare substitute verification records for payroll to then review and process
Assist with gathering various payroll forms that are required to be submitted regularly (missed punch form, extra duty/OT, etc.)
Keep up with daily substitute log and submit to payroll regularly
Oversee the receptionist staff to ensure for a friendly and smooth front office experience
Research and help with quotes for purchases as needed
Assist with benchmark and testing material orders
Responsible for coordination of substitute jobs and schedules.
Assist with sub application screening
Perform other duties as assigned
Mental & Physical Demands / Environmental Factors: Normal for an office environment.
Ability to communicate effectively (verbal and written)
Ability to operate computer and other office machines
Repetitive hand motions
Prolonged use of computer terminal
Work with interruptions
Must be able to lift up to 20 lbs
|Qualifications:||KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED:
Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines.
Proficiency in using social media and web communications strongly preferred.
Basic reading, writing, and arithmetic skills required.
Knowledge of Microsoft Office and telephone protocol.
Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical.
Effective organizational, communication, and interpersonal skills
Ability to meet established deadlines
Three to five years of administrative/data entry experience preferably in a public education environment
High school diploma or GED, Some college preferred.
|Salary Range:||SALARY RANGE: $21.50/HR to $26.23/HR|
|Benefits:||BENEFITS: Should you enroll in medical plan, Orenda Education makes a $425 monthly contribution towards employees' premiums.
Participation in the Texas Teachers Retirement System
Basic Life, Term Life, Permanent Life and Accident Insurance
Short-term and Long-term Disability
403b and 457b Investment Plans
Health Savings and Flexible Spending Account Options
Critical Illness, Cancer Insurance
|How To Apply:||Please apply online at www.orendaeducation.org|
|Address:||2951 Williams Drive|