Fort Worth ISD - Executive Director - Purchasing

Job Details

Region: 11
School District/Employer: Fort Worth ISD
District Category/Employer: Central Office
Position: Executive Director
Assignment Level: Area
  • Business/Finance
  • Human Resources
Job Title: Executive Director - Purchasing
School: Admin. Building
Campus Description:
Date Posted: 12/1/2021
Deadline: 2021-12-03
Openings: 1
Commitment: Full Time
Description/Notes: Executive Director - Purchasing

Reports to: Senior Officer - Budget and Finance


PC#: 415-1
Pay Grade: 807
Salary Range: Competitive Salary
Duty Days: 240



Position Purpose

Directs and manages the purchasing activities of the District. This individual ensures compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.

ESSENTIAL JOB FUNCTIONS

Program Management
Oversees purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, and requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules.
Oversees preparation of all bidding documents, including notice and instructions to bidders, specifications, and forms of proposal.
Evaluates and analyses formal bids and makes recommendations for awarding contracts to chief financial officer to obtain school board approval.
Obtains and evaluates comparative prices and quotations. Makes purchasing decisions based on information obtained.
Develops vendor and bidder lists; approves all vendor additions.
Approves purchase orders and monitors all purchase requisitions to ensure accuracy of information, calculations, and coding.
Administers contracts and handles adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.
Administration
Works cooperatively with district personnel to determine specific requirements and assists in locating necessary goods and services.
Compiles, maintains, and files all physical and computerized reports, records, and other documents required, including auditable accounting records.
Develops and manages the purchasing budgets equitably to support and maintain quality district procurement programs.
Safety

Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal.

Personal Work Relationships

All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport/relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

Knowledge of competitive bidding statutes and purchasing procedures.
Knowledge of accounting and auditing principles.
Knowledge of applicable federal and state laws regarding education and students.
Skill in applying leadership principles in a customer service-oriented environment.
Skill in coordinating, planning, organizing, facilitating, and completing projects.
Skill in the use of technology and other digital platforms.
Skill in monitoring/assessing the performance of self, other individuals, or organizations to make improvements or take corrective action.
Skill in written and oral communication skills including ability to interact with and influence all levels of central office, campus staff, stakeholders, and vendors.
Ability to work with numbers in an accurate and rapid manner.
Ability to use software to develop spreadsheets, databases, and do word processing.
Ability to supervise personnel.
Ability to use software to access databases, email, create spreadsheets, and do word processing.
Ability to organize and coordinate work.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to establish and maintain cooperative working relationships with 3rd party vendors, suppliers, and others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

Tools/Equipment Used: Standard office equipment, including computer and peripherals.
Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
Attendance: Regular and punctual attendance at the worksite is required for this position.
Mental Demands: Maintains emotional control under stress; works with frequent interruptions.
Qualifications: Minimum Required Qualifications

Education:
Bachelor’s degree from an accredited college or university in Business or Accounting
Certification/License: Valid Purchasing Manager or Texas Association of School Business Official Certification required.
Experience:
5 years’ experience in purchasing
Salary Range: Competitive Salary
Benefits: www.fwisd.org/careers
How To Apply: Apply online today: https://www.applitrack.com/fortworth/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=5045

Contact Person:

Name: Victoria Villalobos
Email: victoria.villalobos@fwisd.org
Address: 100 North University Drive
City: Fort Worth
State: TX
Zip: 76107
Phone: (817) 814-2751
Fax: (817) 814-1905