Job Details
| Region: | 5 |
| School District/Employer: | Bob Hope School |
| District Category/Employer: | Central Office, Charter/Private, |
| Position: | Administrative Assistant, |
| Assignment Level: | |
| Job Title: | District Administrative Assistant |
| School: | Bob Hope School |
| Campus Description: | central office |
| Date Posted: | 6/5/2025 |
| Deadline: | Until Filled |
| Openings: | 1 |
| Commitment: | Full Time |
| Description/Notes: | OPENS: 05/23/2025 CLOSES: Until Filled JOB TITLE: District Administrative Assistant REPORTS TO: Director of Operations and CFO DEPT. / SCHOOL: Academic / Bob Hope School / Central Administration WAGE / HOUR STATUS: Non-Exempt/Full-Time PAY GRADE: Commensurate with Experience PRIMARY PURPOSE: Work under minimum supervision to ensure the Director of Operations and CFO receive efficient clerical services and provide various duties for the Business Office. Handle confidential information and engage in frequent contact with all levels of employees, outside agencies, and the public. QUALIFICATIONS: Education AA/AS from an accredited college or a minimum of 60 college credit hours Special Knowledge/Skills Excellent telephone, organizational, written communication and interpersonal skills Knowledge of correct English usage, grammar, spelling and punctuation Ability to read and comprehend instructions, short correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Ability to use personal computer and use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task numerous complex activities Knowledge of basic accounting principles Ability to maintain confidentiality Team oriented and self-motivated Experience Minimum of one-year work experience as an Administrative Assistant, preferably in a public school MAJOR RESPONSIBILITIES AND DUTIES 1. Assist in gathering information for auditors. 2. Compute and record cash receipt summaries. 3. Review and enter all district deposits and ensure deposits are transported to bank. 4. Maintain and inventory of banking supplies. 5. Ensure proper money handling procedures for funds collected, locking up and turning in daily to business office for deposit. 6. Assist with campus and student receipt compliance with deposits. 7. Responsible for receiving, storing, and issuing supplies and equipment. 8. Submit monthly usage amounts/meter readings for copiers as requested. 9. Make arrangements with vendors for maintenance and repairs for copiers, as needed 10. Handle travel arrangements, including making hotel reservations and turning in conference registration forms. 11. Assist CFO with the annual insurance renewal applications. 12. Work with parents of students & teachers with any student accident insurance claims. 13. File student accident insurance claims and work with insurance company to facilitate the payment of claims. 14. Organize, prepare, and coordinate district contracts (excluding personnel) with contracted personnel and vendors. 15. Assist in training employees on business procedures and policies. WORKING CONDITIONS Equipment Used Personal computer, printer, copier, fax machine, telephone, calculator and radio. Mental Demands Reading; ability to perform basic mathematics; ability to communicate effectively (verbal and written); ability to attend to detail; maintain emotional control under stress; work with frequent interruption Physical Demands/Environmental Factors The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Repetitive hand motions; prolonged use of computer Frequent standing; stooping; bending; twisting, kneeling; pushing and pulling, and minor lifting. Move and carry small stacks of textbooks, media equipment, desks, and other classroom equipment. May have exposure to biological hazards. Occasional moderate lifting. This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate. ABOUT BOB HOPE SCHOOL Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School. Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. |
| Qualifications: | AA/AS from an accredited college or a minimum of 60 college credit hours |
| Salary Range: | $33,000 to $38,000 Per Year |
| Benefits: | available |
| How To Apply: | https://bobhopeschool.schoolspring.com/?jobid=5189784 |
Contact Person:
| Name: | April Walker |
| Email: | april.walker@bobhopeschool.org |
| Address: | 4545 Highway 73 |
| City: | Port Arthur |
| State: | TX |
| Zip: | 77642 |
| Phone: | (409) 403-1740 |
| Fax: | (409) 983-3246 |