Manor ISD - Assistant Director, Payroll & Benefits

Job Details

Region: 13
School District/Employer: Manor ISD
District Category/Employer: Central Office
Assignment Level: Area
  • Business/Finance
Job Title: Assistant Director, Payroll & Benefits
School: Manor ISD - Business Office
Campus Description:
Date Posted: 2/13/2018
Deadline: Until Filled
Openings: 1
Commitment: Full Time
Description/Notes: Primary Purpose:

Lead and manage daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner. Prepare related reports and deposits. Work to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations. Plan, direct, and coordinate the insurance programs for the district to control risks and losses. Analyze and classify risks and measure financial effect of risks on district.


Bachelor’s degree from an accredited college or university or equivalent combination of education and experience.

Special Knowledge/Skills:

Knowledge of Texas Education Agency account code structure.
Knowledge of Teacher Retirement System rules and regulations.
Knowledge of state and federal payroll withholding rules and regulations.
Knowledge of FLSA payroll rules and FMLA regulations
Knowledge of basic accounting procedures
Proficiency in typing, keyboarding, and file maintenance.
Knowledge of administration of employee benefits and leave programs
Knowledge of the Healthcare Reform Act/ACA
Knowledge of the FLSA payroll rules and FMLA Regulations
Knowledge of COBRA and HIPAA regulations and requirements
Effective communication and interpersonal skills
Strong ability to use personal computer computer and software to create spreadsheets, databases, and do word processing
Ability to organize and prioritize work responsibilities
Ability to communicate effectively

Three years of payroll accounting experience and benefit administration experience, insurance administration, including at least two in a supervisory capacity. Preferably in a public education environment experience.

Essential Job Functions:

Ensure compliance with all federal state, and local laws and policies relating to payroll to include, but not limited to, Federal Insurance Contributions Act (FICA)/Medicare, Teacher Retirement System (TRS), Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA).
Plan, direct and evaluate payroll operations as well as direct and manage the work of other specialists.
Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.
Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance and garnishments.
Assume lead role in all assigned projects.
Prepare all payrolls including monthly and special payrolls.
Prepare payroll checks for all employees and distribute to campuses and departments.
Balance payroll earnings and deductions; make related transfers of funds and deposits.
Receive and audit time sheets for all district employees.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, and Workers’ Compensation Commission, W-2’s.
Oversee the administration of all leaves, including the Family and Medical Leave Act (FMLA) with mandated district, state and federal regulations
Counsel with employees and supervisors concerning leave benefits, determine eligibility for various leave programs and provide employees with accurate information on deductions from pay relating to absences
Work with brokers, insurers, service providers, and district personnel on the design, implementation, and monitoring of safety, loss prevention, and claims administration programs for the district.
Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
Maintain physical and computerized files including payroll records and time keeping records.
Communicate with human resource department, campus secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.
Respond to requests from financial institutions regarding verification of employment.
Prepare payroll for substitute and temporary employees.
Prepare and oversee tax reporting and remit to State Comptroller office.
Maintain confidentiality of information.
Dependable performance requires reliable and consistent attendance.
Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
Professional Conduct:

Maintain professional interactions with staff, parents, community and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
Avoid gossip, or speaking badly about the district and district personnel.
Supervisory Responsibilities:

Payroll/Benefits Coordinator, Payroll Specialists

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues.

Qualifications: Bachelor’s degree from an accredited college or university or equivalent combination of education and experience.
Salary Range: Min $55,653 - Max $67,942/226 days
How To Apply:

Contact Person:

Name: Cloteele Brinson
Address: 10335 U.S. Hwy. 290 East
City: Manor
State: TX
Zip: 78653
Phone: (512) 278-4000
Fax: (512) 278-4017

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