Manor ISD - Payroll/Benefits Specialist

Job Details

Region: 13
School District/Employer: Manor ISD
District Category/Employer: Central Office
Assignment Level: Area
  • Business/Finance
Job Title: Payroll/Benefits Specialist
School: Manor ISD - Business Office
Campus Description:
Date Posted: 2/13/2018
Deadline: Until Filled
Openings: 1
Commitment: Full Time
Primary Purpose:

Prepare payroll and benefits processing and the related reporting with the use of district payroll system as well as maintain employee payroll, benefit and leave records. Prepare and process semi-monthly benefits and deductions payrolls for staff, as well as temporary, retired and substitute employees. Maintain records and provide assistance to employees to ensure effective use of benefits and leave of absence. Assist the substitute’s benefits under the Healthcare Reform Act program for the district.


High School diploma or GED. Bilingual Preferred.

Special Knowledge/Skills:

Proficient skills in keyboarding, word processing, and file maintenance
Knowledge of administration of employee benefits and leave programs
Knowledge of the Healthcare Reform Act/ACA
Maintain high level of confidentiality
Knowledge of the FLSA payroll rules and FMLA Regulations
Knowledge of COBRA and HIPAA regulations and requirements
Knowledge of Teacher Retirement System rules and regulations
Knowledge of basic accounting procedures
Effective communication and interpersonal skills
Strong ability to use personal computer and software to develop spreadsheets, databases and word processing
Ability to organize and prioritize work responsibilities

Two years payroll/benefits administration experience. Preferably in a public education environment experience.

Duties & Responsibilities:

Ensure compliance with all federal state, and local laws and policies relating to payroll to include, but not limited to, Federal Insurance Contributions Act (FICA)/Medicare, Teacher Retirement System (TRS), Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA).
Maintain confidentiality of information.
Assist employee benefits programs such as group health insurance, dental, life, and medical reimbursement; handle employee benefit inquiries and complaints.
Act as liaison between employees and insurance carrier’s claims office; resolve administrative problems with insurance carrier representatives;
Process all employee benefits enrollment and change forms within required time limits to meet payroll deadlines.
Processing employee’s status changes (i.e.: terminations, qualifying life events.)
Advise employees regarding payroll issues including employee benefits.
Assist during the annual open enrollment process, including preparing, distributing, and receiving materials and forms.
Maintain statistical data relative to premiums and cost and assist with the preparation of reports.
Maintain all physical and computerized health insurance records and assist with required data entry.
Assist auditing all long-term absences; determine eligibility for various leave programs including, catastrophic leave, Family and Medical Leave (FMLA) and temporary disability leave for administrative approval.
Counsel as needed with employees concerning leave benefits, medical certification requirements, return-to-work dates, etc;
Assist with payroll and risk management officials to process and coordinate all employee leaves and absences.
Assist, administer, facilitate, track and maintain Catastrophic Leave Bank Balance (CLB) and membership information.
Work cooperatively with the Business Office and HR Department to ensure the accuracy of leave reports and approvals.
Assist and maintain a system to keep track of substitute’s benefits under the Healthcare Reform Act/ACA. Inform of any related issues with substitute benefits under the Healthcare Reform Act.
Process semi-monthly, substitutes and special payrolls..
Provide timely notice to employees under COBRA & HIPPA; including coverage and medical plans.
Assist all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
Assist the Payroll/ Benefits department with general clerical duties, including sorting, filing, duplicating, researching, answering the telephone and responding to informational inquiries.
Assume the lead role in all assigned projects.
Dependable performance requires reliable and consistent attendance.
Supervisory Responsibilities:


Professional Conduct:

Maintain professional interactions with staff, parents, community, and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
Avoid gossip, or speaking badly about the district and district personnel.
Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, and telephone, electronic mobile device, projector, a video display monitor.

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues.
Qualifications: High School diploma or GED. Bilingual Preferred.
Salary Range: Min $20.37 - Max $24.85/226
How To Apply:

Contact Person:

Name: Cloteele Brinson
Address: 10335 U.S. Hwy. 290 East
City: Manor
State: TX
Zip: 78653
Phone: (512) 278-4000
Fax: (512) 278-4017

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