Job Details
| Region: | 7 |
| School District/Employer: | UT–Tyler University Academy |
| District Category/Employer: | Campus, Charter/Private, |
| Position: | Administrative Assistant, |
| Assignment Level: |
Level
|
| Job Title: | District Administrative Assistant II |
| School: | UT Tyler University Academy |
| Campus Description: | UT Tyler University Academy is an open-enrollment charter school serving students in grades K-12 in Tyler, Longview, and Palestine. We use PBL/PrBL and Blending Learning models with a STEM focus. |
| Date Posted: | 3/1/2024 |
| Deadline: | |
| Openings: | 1 |
| Commitment: | Full Time |
| Description/Notes: | Job Summary This role encompasses a wide range of operational responsibilities across various domains, including administrative support, coordination, and compliance. Key areas of focus include managing electronic documentation processes, facilitating employee onboarding, coordinating travel logistics, overseeing financial transactions, and ensuring regulatory compliance. Additionally, the position involves supporting special education initiatives through meeting coordination, parent communication, document management, and record review. Major Responsibilities/Duties/Critical Tasks • Manage HR e-forms and streamline electronic documentation processes. • Facilitate new employee onboarding through Skyward entry and documentation. • Process payroll and leave-related tasks including managing unpaid leave spreadsheets, substitute teacher forms, and sending payroll reminders. Serve as Finance department backup as necessary. • Coordinate travel logistics by inputting travel authorization requests, maintaining expense reports and transaction logs, and arranging transportation and accommodations. • Process accounts payable and accounts receivable. • Maintain fleet records including odometer reports and vehicle maintenance logs. • Monitor and process drill reports from campuses. • Monitor ongoing professional development activities for staff. • Provide backup support for purchasing and contract processing. • Provide support to the SpEd department by coordinating ARD meetings for students and notifying parents of meetings, sending notices to parents through DocuSign, and reviewing TREX to ensure student records are obtained in a timely manner and SpEd staff are notified. • Upload completed documents from DocuSign to Success Ed. • Perform other duties as assigned. |
| Qualifications: | Required Education/Experience • High school graduate or equivalent. • Three (3) years of secretarial experience. • Proficiency using computer and office software packages, including Office. • Public school office experience Preferred Education/Experience • Some college or associate degree. • Four (4) or more years of secretarial experience. • Two (2) years’ experience with comparable duties and responsibilities as the administrative assistant II. • Peoplesoft Experience. • Experience with Skyward student information software. • Bilingual (Spanish/English) |
| Salary Range: | $3,009.82 per month. |
| Benefits: | Competitive |
| How To Apply: | For more information about available positions and our charter, visit https://www.uttua.org/departments/human-resources. Note, all applications must be submitted using the UT Tyler job portal noted in the job posting. We cannot accept resumes via email. Reference Job ID # 11608 when applying on the UT Tyler job portal. |
Contact Person:
| Name: | Laurynda Diaz |
| Email: | lauryndadiaz@uttyler.edu |
| Address: | 3900 University Blvd. |
| City: | Tyler |
| State: | TX |
| Zip: | 75799 |
| Phone: | (903) 565-5521 |
| Fax: | (903) 617-6814 |